Arvada 2017 Outdoor Market
Location: NorthEast corner of 57th and Olde Wadsworth in Olde Town Arvada
Time: Sundays, 9am to 1:30pm
- June 4th through October 1st, 2017 (18 wks)
***See Also Attendance Dates and Cancellation Policy Below***
Daily market fees are 10% of gross daily sales, minimum $35 (per 10x10).
Vendor Acceptance - You will be notified by email regarding your acceptance. If you are not accepted to the market, you will be placed on the wait list and receive a refund of your season participation fee and power usage fees.
Wait List - Because many vendors have one or more dates they are unavailable for the market, we make every effort to give as many vendors as we can the opportunity to attend at least one market or more during the season. Applicants placed on the wait list will be notified of openings as available. Those applicants on the wait list one year or more will be given preference for openings and for future events.
Cancelation Policy - If you cannot attend a day that you are scheduled for, you must notify the market manager by 1pm the Thursday prior to the market. Any cancelation after that will result in the minimum $35 daily fee, plus any other applicable fees. Failure to notify the market manager prior to the market start is a "no-call no show" and will result in a $55 fee. **See Terms and Conditions below for more info**
Multi-Level Marketing/Corporate Vendors/Sponsor Booth (This includes all vendors who sell any non-tangible goods or services i.e. a customer does not walk away from your booth with goods in hand) – Whether selling Products or Services, you may participate in the Market as a 1-Day Sponsor for $140.00 flat fee for one event day during the market season plus sponsorship benefits. Many levels of sponsorship are also available that include Multi-Day participation. The availability for these spots is very limited. To apply for sponsorship, Click Here
Each Vendor must carry and supply a copy of their liability insurance. Each vendor must name Main Street Markets as additional insured. Minimum coverage to participate in the markets must be $1,000,000.00. For Insurance policies and questions, see http://coloradofarmers.org/insurance/.
Terms & Conditions
Spaces: Each vendor will be assigned a space and we will make every attempt to provide the same location each week. Please be flexible with space assignments. First priority will be given to vendors who can commit to all market days. We are aware that some vendors may need to participate in other events or run double venues. Even so, we are respectfully asking that you participate everyday in the market that you are a member.
Vendor Cancelation - If you cannot attend a day that you are scheduled for, you must notify the market manager by 1pm the Thursday prior to the market. Any cancelation after that will result in the minimum $35 daily fee, plus any other applicable fees. Failure to notify the market manager prior to the market start is a "no-call no show" and will result in a $55 fee.
Tents and Set Ups: Each Vendor is responsible for providing their own tent with appropriate weights for high wind. Sand bags or weights for all four (4) tent posts are required. No spiking or drilling is allowed. No weights, no set up, no exceptions.
Set Up and Tear Down: Set Up begins at 7am each Sunday of the event. You must be on site a minimum of 30 minutes prior to opening time. You must be completely set up by 9am. Failure to comply with this will result in a fine of $20. Two of these fines may result in dismissal from the market. If you are late excessively, fail to notify the Market Manager of absences and/or are a no show, this may result in dismissal from the market. A $20 fine may also be imposed to anyone packing up and/or tearing down before the end of the market, even if your product is sold out. NO EXCEPTIONS. Should you have an emergency, please see the Market Manager immediately. These are safety issues and will be strictly enforced. Please be considerate of your fellow vendors. Also, please unload your vehicle promptly, than move it to the designated parking area BEFORE setting up your booth. You must have all of your belongings and goods removed to your vehicle by 2:30 pm each market day.
Sampling: We strongly encourage sampling by all of our vendors! If you do sample, you must provide a garbage can for any refuse, garbage, etc. used by customers.
Cleanup and Garbage Removal: At the end of each market, you must remove all of your garbage that you generate. This includes any boxes, sampling waste, etc. that you generate during the market. DO NOT PLACE your garbage in the public garbage cans that are provided for customers in the market area (this includes the outdoor eating area). If you bring it, you take it. Failure to comply will result in a $20 fine for each occurrence that must be paid prior to setting up the following week. Two or more violations may result in expulsion from the market.
Additionally, you are required to pickup and clean your vendor area, removing all debris and garbage from your vendor area after each market day. Failure to comply will result in a $20 fine for each occurrence. Excessive or permanent damage (as assessed by either City of Arvada Parks Department or Main Street Markets) will result in immediate expulsion in addition to any costs associated with repair, cleanup, or replacement caused by such damage.
Vendor Parking: Sunday - No vendor parking is permitted on any streets immediately adjacent to the Olde Town Square (Olde Wadsworth or 57th). However, offloading and pickup are permitted on such streets before and after the market. During the market you must park west of Olde Wadsworth. Our permit to run the market is dependent on this and any vendor that does not comply may be immediately expelled from further participation. An email with specific parking requirements will be sent to all vendors prior to the start of the market, further detailing the parking requirements from the city. Any vendor violating the parking/unloading terms is subject to a $75 fee and possible expulsion from the market. NO EXCEPTIONS.
Sampling/Cooking/Electrical/Cooking Safety: Electricity will be provided at an additional $2/day fee ($36 season total added to application). If you need electricity, you are responsible for all power set up needs. Only the outlet will be provided. Vendor spacing and placement are not guaranteed, and electrical spots may be limited. Only small electrical appliances may be used. You must specify your electrical equipment and needs. If cooking on site, you must have all the appropriate fire safety equipment. Some food preparation may need to be moved outside. Outdoor electricity is not guaranteed. You may be required to bring a generator to meet your electrical needs. Generators must be approved prior to use at the market. Finally, you will be required to place a tarp under all sampling/cooking areas to catch any drippings from your activities.
Public Health Regulations: All Vendors must comply with all City, County, and State Public Health Regulations as pertaining to their product. (i.e. Vendors that sample any kind of foods or sell foods for immediate consumption must have appropriate washing stations, proper food handling – gloves, proper refrigeration for those food products that apply, etc.)
Tax Apportionment: Vendors are explicitly responsible for all taxes due to the proper taxing authority. Main Street Markets accepts no responsibility for any vendor tax apportionment.
Conduct: All vendors must act in a professional manner at all times during the market. No alcohol, No Smoking, profanity or vulgar/rude behavior will be tolerated. Should a vendor encounter a problem with another vendor or customer, please notify the Market Manager immediately. No “barking” for sales is permitted. Vendors must only sell their products within their designated area. All “Walk-Around” sampling must be approved by the on site market manager. Any vendor may be removed and or expelled from participation in the market at the sole discretion of Main Street Markets for any reason.
Conflicting/Competing Business: A balance of vendors in each product type (industry) is necessary for a strong market. Once a maximum in each industry is reached, all other vendor applicants will be placed on the wait list. Preference is given to those vendors which have participated in past Main Street Markets events. Each vendor is therefore encouraged to submit an application as soon as possible in order to reserve a spot in the market. Applications that fail to include the proper participation fee will not be considered until such fee is paid. If a vendor is on the waiting list and a current participant drops out of the market, the next applicant on the list in that vendor’s field will be considered first. Main Street Markets reserves the right to reject any application.
Out of consideration to the general public, NO PETS will be allowed by vendors. (Service animals are permitted.) NO SMOKING will be allowed by vendors, their representatives, family and/or friends except for in the vendor parking area.
If selling applicable products, all vendors MUST ACCEPT SNAP benefits as provided by the market. All AFM SNAP dollars will be repurchased from Vendors at the end of each market day.
Check the Vendor Resources page on www.arvadafarmersmarket.com for additional questions.
This contract is subject to, and by signing you agree to, all actions and requirements by and of the City of Arvada, in furtherance of the market.
I hereby indemnify, hold harmless, release and forever discharge Main Street Markets, their employees, agents and the Market Managers from any responsibility, personal liability, claims, loss or damage arising out of, or in conjunction with my participation in all of Main Street Markets Farmers Markets. Main Street Markets, their employees, agents and the Market Managers shall be held harmless from and against any and all liabilities, suits, claims, damages, injuries and actions, theft, costs and expenses of any kind or nature of anyone whatsoever relating to the premises due to or arising out of any act, negligence, or neglect of the vendor, or any of their guests, or other vendors. Vendors assume all liability for their stand (vendor space/booth) and products sold and agree to abide by all city, county, state and federal rules and laws. By signing the application you will be responsible for instructing any and all representatives of you and your business as to the rules and regulations of Main Street Markets and hereby agree to the same.
By submitting an application, I (vendor) hereby agrees to this Release.